Recalling an email in Outlook can be done, but it’s important to note that there are conditions and limitations for this feature. The recipient’s email system must also support this feature for it to work. Here’s a step-by-step guide on how to recall an email in Outlook:
1. Open Outlook: Launch Microsoft Outlook on your computer.
2. Go to Your Sent Items Folder: Navigate to the “Sent Items” folder where the email you want to recall is located.
3. Double-Click the Email: Open the email you want to recall to view its contents.
4. Select the “Actions” Tab: In the email window, locate and click on the “Actions” tab in the ribbon at the top.
5. Choose “Recall This Message”: Click on the “Recall This Message” option from the drop-down menu.
6. Choose Recall Options: A dialog box will appear with recall options. Here you can choose one of the following options:
• Delete Unread Copies of This Message: This option will attempt to delete the email from the recipient’s inbox before they open it.
• Delete Unread Copies and Replace with a New Message: This option allows you to send a replacement email with corrected content.
7. Click “OK”: After selecting your desired recall option, click the “OK” button to initiate the recall.
8. Receive Confirmation: You’ll receive a confirmation message regarding the recall’s success or failure.
9. Check Recall Status: If the recall is successful, the email will be deleted or replaced as per your chosen option. If unsuccessful, you’ll receive a notification explaining why it couldn’t be recalled.
It’s important to remember that the success of email recall largely depends on several factors, including the recipient’s email settings and whether they have already read the email. If the recipient has already opened the email, you won’t be able to recall it, and they will still receive the original message.
Please note that not all email systems and configurations support the recall feature, so it may not work in all cases. Always double-check your email before sending to avoid the need for a recall.